FENLAND CLARION CLUB RULES - Version 4.2 Effective from: 24 January 2022

1.0 CONSTITUTION
2.0 MEMBERSHIP
3.0 CLUB ADMINISTRATION - GENERAL 4.0 CLUB ADMINISTRATION - FINANCIAL 5.0 WINDING UP THE CLUB
6.0 PRIORITY OF RULES
7.0 RACING - GENERAL
8.0 RACING - RECORDS
9.0 RACING - AWARDS - TIME TRIALS 10.0 RACING - AWARDS - ROAD RACING 11.0 RACING - AWARDS - TRACK RACING 12.0 RACING - AWARDS - CYCLO-CROSS 13.0 RACING - AWARDS - OTHERS
14.0 TOURING - GENERAL
15.0 OTHER AWARDS

THE FOLLOWING ABBREVIATIONS HAVE BEEN USED THROUGHOUT THESE RULES:

FENLAND CLARION CYCLING CLUB – THE CLUB

BRITISH CYCLING - BC
CYCLING TIME TRIALS - CTT
CYCLISTS TOURING CLUB - CTC

FOR THE SAKE OF CLARITY, AN EMAIL QUALIFIES AS WRITTEN NOTICE

• CONSTITUTION

1.1 The name of The Club shall be the Fenland Clarion Cycling Club.

1.2 The Club shall be a section of the National Clarion Cycling Club.

1.3 The purposes of the club are to promote the amateur sport of cycling in Peterborough and community participation in cycling in the Peterborough area.

1.4 The Club shall encourage and promote all aspects of cycling and cycle sport.

1.5 The Club shall secure benefits for its members by affiliating to other bodies as deemed

appropriate.

• MEMBERSHIP

2.1 There shall be two levels of club membership. First Claim (Full) and Second Claim membership. First Claim (Full) members can take part in all club activities and represent the club. Such members are eligible for all club benefits, points, prizes, awards, can stand for office and have full voting rights at club meetings.

The club shall offer Second Claim membership at the same rate as First Claim membership. These members can take part in all club activities and receive the same benefits as a first claim member except they cannot compete in the name of the club (except for association events where their first claim club is not a member and providing that association allows such entries) and they will not be eligible for points, prizes or awards. They will also be expected to fulfil marshalling/officiating duties.

2.2 Membership of the Club shall be open to anyone interested in the sport on application, regardless of sex, age, disability, ethnicity, nationality, sexual orientation, religion or other beliefs. However, limitation of membership according to available facilities is allowable on a non-discriminatory basis.

2.3 The Club may have different classes of membership and subscription on a non-discriminatory and fair basis. The Club will keep subscriptions at levels that will not pose a significant obstacle to people participating.

2.4 The Club Committee may refuse membership, or remove it, only for good cause such as conduct or character likely to bring the Club or sport into disrepute. Appeal against refusal or removal may be made to the members. A majority of two-thirds of members voting shall be necessary for such refusal or removal.

2.5 The annual cost of membership shall be as decided by the National Clarion Cycling Club plus a levy imposed by The Club.

2.6 The amount of the membership levy shall be agreed at a General Meeting of The Club.

2.7 Intentionally blank

2.8 On payment of the appropriate fee, Life Membership of Fenland Clarion may be taken by any member qualifying for National Clarion Life membership. The fee for Fenland Clarion Life membership shall be calculated by the same method as the prevailing National Clarion fee for Life Membership.

3.0 CLUB ADMINISTRATION - GENERAL

3.1 The members of The Club shall elect annually a committee whose purpose is to manage the affairs of The Club between General Meetings.

3.2 The committee and other officials shall be elected at Annual General Meeting and will hold office from the end of that meeting to the next Annual General Meeting.

3.3 The Annual General Meeting of The Club shall be held between 1st January and 13th February each year. All members of The Club are allowed to attend.

3.4 New nominations for club officials may be accepted up to 28 days prior to the Annual General Meeting. All nominations shall be proposed and seconded by members of The Club and have the prior consent of the nominee. Nominations should be forwarded to the General Secretary. Existing Officers shall by default stand for re-election unless written resignation has been tendered.

3.5 Should there be no nominations for any post the Annual General Meeting may call for volunteers from the members present.

3.6 The following officials shall form the committee:

Chair
General Secretary
Treasurer
Racing Secretary
Social Secretary
Leisure Riding Secretary
Clothing Secretary

Youth Section Co-ordinator

Membership Secretary

Website and Social Media Manager 

Welfare Officer

Public Relations Officer

Other members may be elected to make the committee up to a maximum of twelve persons.

3.7 The following officials may also be appointed:

President

Vice-Presidents
Club Coach
Time-Keepers

Handicappers

The President may attend committee meetings but shall not be allowed to vote.

3.8 Other officials may also be elected as the Annual General Meeting may determine necessary. The committee may also co-opt any person they feel necessary onto committee.

3.9 Intentionally Blank

3.10 GENERAL MEETINGS

3.10.1 The General Secretary shall have the power to call general meetings.

3.10.2 A special general meeting of The Club shall be called by the General Secretary on receipt of a request signed by 25% of The Club members.

3.10.3 No quorum shall be necessary for general meetings.

3.10.4 At least 14 days notice shall be given in writing all club members of general meetings.

3.10.5 Resolutions for general meetings of The Club shall be submitted in writing to the General Secretary at least 8 days before the meeting.

3.10.6 Resolutions require a two-thirds majority of those present at the meeting to be carried. All other matters shall be resolved by a simple majority of those present.

3.10.7 Any member of The Club behaving in a manner prejudicial to the good name of The Club or its members may be expelled by a general meeting of The Club. A majority of two-thirds of members voting shall be necessary for such expulsion.

3.11 COMMITTEE MEETINGS

3.11.1 A quorum for all committee meetings of The Club shall be 50% of those eligible to attend.

3.11.2 At least 7 days notice shall be given in writing to all members eligible to attend committee meetings.

4.0 CLUB ADMINISTRATION – FINANCIAL

4.1 The financial year of The Club shall run from 1st January to 31st December.

4.2 Club funds shall be the responsibility of the treasurer who shall keep the monies in either a bank or a building society (or both).

4.3 The treasurer shall prepare annual accounts which are to be examined prior to presentation to the Annual General Meeting.

4.4 The property and funds of the Club cannot be used for the direct or indirect
private benefit of members other than as reasonably allowed by the Rules.

4.5 The Club may provide sporting and related social facilities, sporting equipment, coaching, courses, insurance cover, medical treatment, event expenses, post event refreshments and other ordinary benefits of Community Amateur Sports Clubs as provided for in the Finance Act 2002.

4.6 The Club may also in connection with the sports purposes of the Club:

1. Sell and supply food, drink and related sports clothing and equipment;
2. Employ members (though not for riding) and remunerate them for providing goods and services, on fair terms set by the Committee without the person concerned being present;
3. Pay for reasonable hospitality for visiting teams and guests;
4. Indemnify the Committee and members acting properly in the course of the running of the Club against any liability incurred in the proper running of the Club (but only to the extent of its assets).

 

5.0 WINDING UP THE CLUB

5.1 The members may vote to wind up the Club if not less than three quarters of those present and voting support that proposal at a properly convened general meeting.

5.2 The Committee will then be responsible for the orderly winding up of the Club’s affairs.

5.3 After settling all liabilities of the Club, the Committee shall dispose of the net assets remaining to one or more of the following:

1. The National Clarion Cycling Club
   ii.To another Club with similar sports purposes which is a charity and/or
   iii. To another Club with similar sports purposes which is a registered CASC and/or
   iv. To the Club’s national governing body for use by them for related community sports.

 

6.0 PRIORITY

6.1 Where there is any conflict between any of the key Rules (1.3, 2.2, 2.3, 2.4, 4.4, 4.5, 4.6, 5.1, 5.2, 5.3 & 6) and any other rule or rules, the key Rule(s) will take priority. Interpretation of all the Rules must be consistent with the statutory requirements for CASCs (which means
Community Amateur Sports Clubs as first provided for by the Finance Act 2002.)

 

7.0 RACING - GENERAL

7.1 Club colours are to be fixed by a majority at a general meeting of The Club membership.

7.2 Intentionally blank

7.3 All club events are to be run under the rules and regulations of the appropriate governing body.

7.4 Where there are less than four entries for a club event the event is cancelled. The committee may

apply to the appropriate governing body to run the event on a new date.

7.5 In the case of club events run in conjunction with open events one entry shall be sufficient for the

event to stand.

7.6 Where a club event, due to be held in conjunction with an open event, is cancelled due to no

entries having been received the trophy and other awards due for that event shall be awarded on

the basis of other rides during the season at the same distance as the cancelled event.

7.7 Intentionally blank

7.8 All riders must enter club events prior to the event and pay the correct fee. Fees shall be as published at the start of the season by the Racing Secretary.

7.9 Entries shall be in advance or on the line as determined by the Racing Secretary. 

7.10 The racing secretary (or person running the event) shall be entitled to refuse any entry.

7.11 The following prize structure shall apply to club events (not counting Bluebell Series events):

Separate prizes for Male and Female categories.

In events where two or more Male or Female riders enter, the fastest in each category shall receive a prize.

If there are four entries in a category, 1st and 2nd fastest shall receive a prize and if there are six entries in a category, then there will be prizes for 1st, 2nd and 3rd for those categories.

Where there is a perpetual trophy for an event the overal winner shall be awarded the trophy. 

7.12  Intentionally blank

7.13 Intentionally blank

7.14 All awards for club events shall be medals or plaques.

7.15 Intentionally blank

7.16 Any rider may be reported to the committee if in breach of these racing rules and may be called upon to answer any allegations made against him/her. All disciplinary meetings shall be carried out per the procedure laid down by the appropriate governing body.

7.17 Any rider, club member or not, may have a private trial at any club event provided that the timekeeper agrees. Members of another club will be required to pay double the fee. Novices or unattached riders may ride at the prevailing fee by prior arrangement.

 

8.0 RACING - RECORDS

8.1 Club records for time trials may be set at any distance recognised by CTT and may include records for teams. Categories for records are:

SENIOR MEN
SENIOR WOMEN
JUNIOR BOY
JUNIOR GIRL
YOUTH BOY
YOUTH GIRL
VETERAN ON STANDARD

8.2 Place to Place records must adhere to the place to place rules in accordance with the Road Records Association.

8.3 Track records may be set at the following distances:

SENIOR MEN 200m FS, 1000m and 4000m
LADIES 200m FS, 500m and 3000m
VETERAN 200m FLYING, (v40-49: 750m TT, 3000m pursuit), (v50+: 500mTT, 2000m

Pursuit)
JUNIORS 200m FS, 1000m and 3000m YOUTH 200m FS, 500m and 2000m

8.4 Any member making a claim for a club record, other than a place to place record, shall do so in writing to the Racing Secretary with a copy of the result sheet or suitable proof. If the record is approved by the committee the member breaking the record shall be awarded a suitable certificate.

 

9.0 RACING - AWARDS - TIME TRIALS

9.1 The following trophies shall be presented to the winners at the annual prize presentation or when the committee directs:

Senior BAR Maxfield Cup

Junior BAR Adcock Cup
Veterans BAR Glover Salver
Ladies BAR Conders Shield
Youth BAR Juvenile Shield
Hill Climb Hill Climb Trophy
12 Hour Berridge 12 Hour Shield
100 Mile Wyatt Cup
50 Mile Harry Laws Cup
Place to Place Place to Place Cup
Cullip 25 Mile Cullip Cup

Championship 10 Andre Floating Cup
25 Mile Championship 25 Cup
Fastest lady over 10 Miles Berridge 10 Shield
Helpston Evening Series Bluebell Shield
Club Championship Series I Clarke Cup
New Years Day Event Frostbite Shield
Club Championship Series (Jnr) Stuart Ede Memorial Trophy
Helpston Classic Ken Clarke Memorial

Team Time Trial

Club Cyclo Cross Championship Jane Glover Stag Trophy

Fastest on Handicap in the last Bluebell of the Year Ralph Stevens Trophy

 

All of the above trophies are to be returned each year for presentation at the annual prize ceremony. A suitable medal or plaque shall be awarded and may be retained by the holder.

9.2 Qualification distances for the BAR competitions are as follows:
Seniors 1 x 10 mile, 1 x 25 mile, 1 x 50 mile
Veterans (on standard) 1 x 10 mile, 1 x 25 mile, 1 x 50 mile
Juniors 2 x 10 mile, 1 x 25 mile
Ladies 1 x 10 mile, 1 x 25 mile, 1 x 50 mile
Juveniles 3 x 10 mile

9.3 The Helpston Evening Series shall be calculated on a points system based on handicap performances each week. 

9.4 The committee shall award a medal or plaque to the winner of the Helpston Circuit Youth Championship.

9.5 The Helpston Circuit Youth Championship shall be awarded on the basis of a riders best six rides in the evening '10' series.

9.6 All claims for BAR and other awards should be made to the Racing Secretary by 31st October in the current season. The committee may require evidence to support the claim.

9.7 ... (intentionally blank)

9.8 The winners of other events shall be awarded a medal or plaques.

9.9 All awards shall be presented at The Prize Presentation.

 

10.0 RACING - AWARDS - ROAD/CIRCUIT RACING

10.1 Qualifications for the road race/circuit championships are as follows:

Seniors Best six placings

Juniors Best six placings Veterans Best four placings

Ladies Best four placings
Youth Best four placings
Handicap events are not eligible.

10.2 Claims should be made in writing to the Racing Secretary before 31st October of the current season.

10.3 The committee shall present the winners of each of the road race championships with a medal or plaque.

10.4 Intentionally blank

10.5 The award can be overruled by the committee if a member does an outstanding individual performance.

 

11.0 RACING - AWARDS - TRACK RACING

11.1 The track championship is to be based on the number of BC points gained in track events during the season but it can be overruled by the committee if a member does an outstanding individual performance.

11.2 The winner of the track championship shall be awarded a medal or plaque.

 

12.0 RACING - AWARDS - CYCLO-CROSS

12.1 The cyclo-cross championships shall be awarded to the winner of the annual club cyclo cross championship race. In the absence of a cyclo cross championship race the cyclo cross championships shall be awarded on the basis of the best four placings during the season. 

12.2 Intentionally blank

12.3 The following categories shall have cyclo-cross champions:

Seniors
Veterans
Juniors
Ladies Youth

12.4 The committee shall present the winners of each category with a suitable medal or plaque.

12.5 Intentionally blank

 

13.0 RACING - AWARDS – OTHERS

13.1 As per Cyclo-Cross above but for mountain bikes.

 

14.0 TOURING/SOCIAL RIDES - GENERAL

14.1 Club runs and touring activities shall be the responsibility of the Leisure Riding Secretary or any person the Leisure Riding Secretary or committee appoint.

14.2 Club runs should start at the advertised time.

14.3 Intentionally blank

14.4 The pace of the club run is to be regulated by the person in charge to that of the slowest rider.

14.5 Intentionally blank

14.6 Navigation Rally (for which the Solo Shield shall be awarded to the winner)

14.7 The Attendance Competition shall be open to all members. It shall be awarded on the basis of points gained as follows:

Official Club Run - 2 points

Part Run at Run leader's discretion - 1 point

14.8 The person in charge has the power to request a member does not ride with a club party if he feels that the member will endanger other members.

14.9 Persons who are not members, but take part in club runs shall be asked to apply for club membership of The Club after a maximum of six weeks.

 

15.0 OTHER AWARDS

15.1 The Committee have the power to award annually the following:

Elsie Airey Memorial Trophy Club personality of the year

Holmes Merit Cup Most meritorious youth rider

Clarke Merit Cup Most meritorious rider

First Year Rider Cup Best first year rider

Hammer Trophy To a member who is seen to struggle or have problems on:

(a) A club run.

(b) An official training ride.

15.2 The committee has the right to demand that trophies shall be returned to the committee or an appointed representative at the earliest point in time.

15.3 Where appropriate all trophies shall be awarded in accordance with the donors wishes.

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